Job Description

Position Summary

This role is responsible for managing and producing high-quality, compliant, and compelling responses to RFQs, RFPs, and other pursuit opportunities. The Senior Proposal Specialist will play a key role in coordinating with engineers, project managers, and firm leadership to develop strategic, client-focused submissions that position the firm competitively in the marketplace. This is a hands-on, individual contributor role that requires strong writing skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

ESSENTIAL FUNCTIONS

Proposal & Pursuit Management

• Lead and manage the development of RFQs, RFPs, and related pursuit submissions from kickoff through delivery
• Review solicitation requirements and develop organized compliance checklists and proposal outlines
• Draft, edit, and tailor technical narratives, executive summaries, and project descriptions
• Collaborate with engineers, project managers, technical staff, and leadership to gather content and ensure accurate representation of qualifications
• Ensure timely submission of proposals in accordance with client requirements, company standards, and deadlines
• Participate in pursuit strategy meetings and support interview preparation as needed
• Content Development & Brand Alignment
• Maintain and update proposal templates, resumes, project sheets, and boilerplate content
• Ensure brand consistency, messaging alignment, and high-quality presentation across all submissions
• Contribute to continuous improvement of proposal content libraries and best practices
• Support development of marketing collateral related to pursuits, including qualifications packages and presentations

Process & Systems Support

• Utilize established RFQ/RFP management processes and internal documentation systems to manage proposal development and ensure compliant submissions
• Maintain well-organized proposal records, including submission materials and performance metrics, to support evaluation and continuous improvement
• Assist in tracking pursuit outcomes and contributing to win/loss analysis discussions
• Identify opportunities to improve efficiency, organization, and overall proposal quality

REQUIRED EDUCATION / EXPERIENCE

• Bachelor’s degree in Marketing, Communications, English, Journalism, or related field preferred
• Minimum 3+ years of experience in proposal development within the AEC industry preferred
• Demonstrated experience managing RFQs and RFPs for public and/or private sector clients
• Strong writing, editing, and proofreading skills
• Exceptional attention to detail with a high level of accuracy in reviewing compliance requirements and technical content
• Ability to interpret technical information and translate it into clear, client-focused narratives
• Strong organizational and project management skills with the ability to manage multiple concurrent deadlines
• Proficiency in Microsoft Office (Word, PowerPoint, Excel); familiarity with Adobe InDesign preferred
• Experience working within CRM or structured proposal management systems
• Strong interpersonal and collaboration skills

PHYSICAL DEMANDS

May be required to lift heavy objects, excessive walking, driving, bending and reaching, pointing or directing objects or materials. The general physical demands of this position are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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