Job Description

Position Objective: Provide services as a Grants Management Specialist in support of the overall functions of the National Institute on Aging (NIA) within the National Institutes of Health (NIH). The Grants Management Specialist will assist NIA Grants Management with grants management activities and tasks to ensure NIA's mission is accomplished.

Duties and Responsibilities:

• Provides technical assistance developing and analyzing the organization's grant program.

o Assist staff review annual grant progress reports and new grants for conformity to Institute policy, compliance with Federal regulations, and consistency with Standard Operating Procedures (SOP).

• Assists with reviewing grant applications and preparing responses.

o Assist staff review and evaluate for accuracy and completeness competing and non-competing grant applications.

o Assist staff review grant applications for policy and regulatory compliance and report issues.

o Draft correspondence to address any administrative or management issues related to grant applications.

o Assist staff advise applicants and grantees on financial and management issues relevant to their applications and perform corrections.

o Initiate correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information.

• Assists in analyzing and preparing reports to track status of awards and funding.

o Review, revise and prepare budget spreadsheets in Excel to reflect current funding levels, perform data analysis and prepare reports based on data.

o Conduct administrative and financial review of grant applications.

o Coordinate simple funding actions that begin the grants/agreements awards process.

o Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.

• Creates and maintains a database for grant activities.

o Maintain official grant file(s), prepare electronic documents and upload images directly into the appropriate IMPAC II eGrants file groups.

• Performs queries, conducts analysis and produces reports.

o Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.

• Provides support and routine updates to staff.

o Apprise staff of issues and problems that could cause grant awards to be late or delayed.

o Communicate with appropriate Program Officer and Grantee Sponsored Research Administrator when questions arise.

o Collaborate with staff to use guidelines and policies for specific situations utilizing NIA, NIH and HHS grants administration sources.

o Bring to attention of staff areas needing additional policies or procedures and contribute comments and suggestions on new policies, revisions, justifications for changes, etc.

o Provide advice to program staff, applicants and grantees on administrative and business management issues.

• Identifies grants that are ready for final processing.

o Work with staff on pre- and post-award activities, including the preparation of grant awards.

o Work products and documents related to awarding grant awards; approved pay plans for awarding grants.

o Collect and assemble documentation on grant applications that have been selected for funding for review and approval.

Reviews and assembles completed documentation and identifies pending issues or changes.

o Resolve grant-related issues, working with scientific and administrative personnel and with similar staff of grantee organizations.

• Develops procedures for the grant review and approval process.

o Revise terms appropriate to reflect budget adjustments and policy concerns.

Basic Qualifications:

• Bachelor’s Degree required

Preferred Qualifications:

• Ability to multi-task and pay close attention to detail.
• Excellent analytical, organizational and time management skills.
• Strong communication skills, both oral and written.

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