Job Description

PRIMARY FUNCTIONS:

This position is responsible for the full life cycle of the Project, such as; project budget, contracts, change orders, billing, accounts payable, closeout, monitoring the progress of the projects, investigating variances, responding to subcontractor inquiries, verifying chargeable cost, and ensuring that project billings are issued to Customers and payments collected; in accordance with the contract standards and billing policy.

DUTIES:

• Effectively communicate with Project Managers, Controller, regarding contract documents, change orders and other contract modifications, approvals, and any additional services related to billing.
• Prepare Owner invoice package containing draft and final invoices for all billable projects, including all applicable backup as required per each specific contract.
• Responsible for detail subcontractor AIA review and entry into accounting software.
• Process Owner payment, and issue checks for all Subcontractors, collecting all required document and releases.
• Prepare, issue, and record all preliminary lien notices, notice of intent to lien, lien filings, lien releases.
• Research any unbilled items to optimize the billing possibilities for the billing period.
• Maintain the project folders with all the appropriate documents, including but not limited to; contract, change orders, insurance, releases, expenses, subcontractor invoices, and monthly invoices, in accordance with standard procedures.
• Communicate and work closely with accounts payable team members. It is expected that the Project Accountant maintain a continuous line of communication to clear up any open issues.
• Work with the Controller to reconcile variances that occur in the application of cash.
• Generate and distribute monthly receivables reports and monthly profitability reports, or as requested.
• Set up new project budgets, monitor and record budget transfers as approved/requested by Project Manager.
• Review, code and process subcontractor invoices along with the required documentation as per the specific contract requirements.
• Monthly analyze the job cost reports, work with team to resolve any issues.
• Recommend and implement agreed process improvements to the billing cycle.
• Prepare special project analyses for the Project Managers and Controller, as requested.
• Provide support for audits and year-end, which may include research and project reconciliations.
• Perform additional assignments, as directed by the Controller.
• Prepare and submit project closeout as per contract requirements.

SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE:

• Bachelor's Degree or some college courses in accounting or business preferred.
• Intermediate to advanced computer literacy, including experience Microsoft Suite, and accounting software.
• 3 to 5+ years of billing and receivables, with at least 2 to 3 years in General Contractor or Subcontractor environment.
• Knowledge of ComputerEase, ProCore, Sage, or other accounting platform, a plus.
• A thorough knowledge of standard contract terms, including time and material, lumps sum, not-to-exceed and how they are applied in the billing process.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Strong written, verbal and organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis and report issues to the Controller.
• Knowledge of the project structure in a General Contractor/Subcontractor business environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

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